This screen is where you may create a contract with a vendor to facilitate purchasing parts, fuel or commercial services. In order to receive the best prices and establish pre-approved conditions you can establish a purchasing contract with a vendor. Sometimes referred to as a blanket purchase order, you may define a range of valid dates and specify the balance amount for a warning to be issued for purchase orders approved against the contract. Later, when creating the purchase order, line items may be retrieved from awarded contracts originally established here. For more details, please see the Inventory Application User Training Guide.
To view an existing contract enter or select the Contract number. If it is still in the build status being validated you may modify the details of the contract. Fields that are orange are required, white may be changed and blue are provided by the system.
To create a new contract, click on the New Contract button. NEW will appear in the Contract field. Next enter the Vendor number. If this is for a Blanket Contract choose Parts, Fuel/Products or Commercial. You may choose a combination of the three. If this is for specific parts or services do not select a Blanket option. You will setup the line items in the lower area on Parts or Commercial tabs.
Enter the Start date. You may enter the End dates, Award dates and Renewal terms and Award Amount and Award at Amount now if known. The CTD (contract to date) amounts and Balance will be calculated from all Purchase Orders using this vendor contract. Click on save when you are done.
NOTE: To view a list of System Flags and Role Privileges that may impact this screen, hover over the screen title in M5 to display the bubble help/tooltip. At the bottom of the bubble help/tool tip, there is a Settings hyperlink. Click that hyperlink to display the list of flags and privileges.
Additional training and technical documents on this subject may be available in the Resource Files area.